Private Event Rentals
We are a non-profit organization, run by community volunteers, that supports and benefits the Youth Sports Complex in Castle Rock, WA, since 2003.
Private Event Rentals
Family Gatherings, Class Reunions, Birthday Celebrations, Graduation Parties, Memorial Gatherings, Retirement Parties, Baby Showers, etc. are all One-Day Event Rentals
From intimate gatherings to grand parties, we are delighted to introduce to you a versatile venue designed as the perfect backdrop for your private gathering. Join us in creating memories that are not to be forgotten! Welcome to NCRA, where we embrace the heart of North County! Please contact us for more information & to reserve a date for your event!
Please note: Due to our on-going construction projects, which include a Kitchen, Restrooms, and a Bridal Suite, we will not be offering the facility for Weddings until late Summer of 2024. For Wedding Rental Information, please CLICK HERE.
We thank you for your patience with our continuing construction.
NORTH COUNTY RECREATION ASSOCIATION EVENT RENTAL
- Exclusive use of the 3,650 sq. ft. Pavilion.
- A lush, landscaped, sweeping main entrance lined with brick pavers encircles a large water fountain (Coming Soon!).
- 2 Rustic Wagon Wheel Chandeliers light up the foyer area and Edison Lighting runs throughout the Pavilion for ambient lighting. All are dimmable.
- Several full walls, half walls, and sliding walls to help block wind or inclement weather.
- Large built-in Bar featuring a “live-edge”, rustic corrugated metal siding, built-in light up “Grease Board” for a “Special Drink” Menu, pendant lighting, refrigerated areas, two bar sinks, a keg area with capacity for 2 taps, ice compartment, and plenty of counterspace & shelving with built in lighting to display bottles or decorations.
- Two buffet counters with plenty of plug-ins for hot dishes.
- Separate two compartment sink makes clean-up quick and easy.
- A maximum of 275 white wood padded folding chairs available for your event.
- 16—60” round tables that seat 8, 4—48” round tables that seat 6, and 1—72” round table that seats 10; for a total of 21 round tables for your use, that seat 162 people. Extra tables can be rented at https://specialtyrents.com
- 12—8ft. Rectangular wood tables, 2—5ft. Rectangular tables.
- Horseshoe pits are available, but Horseshoes are not provided. There is room for Cornhole, but you must bring your own Boards & Bags. Please stay off of the Soccer fields.
- $350 for the exclusive use of the Picnic Pavilion for the entire day, from 8:00 am —1:30 am, including Friday, Saturday & Sundays.
- Does not include use of kitchen facilities.
- An additional $150 refundable cleaning deposit is required. Payment is due in full at the time of a signed contract to reserve your date.
- No refunds after 30 days prior to the event, except for the $150 refundable cleaning deposit.
- Parking is allowed in the main parking lot only. No parking in the gravel area in front of the Pavilion except for loading and unloading. People who need assistance with walking (ADA) may be dropped off/picked up at the brick paver sidewalk.
- Overnight RV parking is allowed in the main parking lot, with no services provided.
- It is possible that sporting events may be taking place at the same time as your event which could impact parking. We do have plenty of overflow parking near the batting cages and the boat ramp parking lot.
- If alcohol will be consumed a special event Liability Insurance Policy for $1,000,000 is required, with “North County Recreation Association” named as the additionally insured. (More info on event insurance can be found at: www.theeventhelper.com or www.privateeventinsurance.com). The Event insurance must cover the day of the Event, and the following day if your event goes past midnight. So, if your event is on Saturday and it goes past midnight, you must purchase event insurance for Sunday too.
- The renting party is responsible for the set-up of tables & chairs prior to the event, and the breakdown of tables & chairs at the end of your event.
- Clean up, removing decorations, and removing all garbage from the premises is also the renting party’s responsibility. Trash bags are provided, and Trash receptacles are available for your use.
- No stapling, nailing, or gluing to wood columns or walls when decorating.
- No glitter, confetti, rice, birdseed, hay bales, fireworks, or sidewalk chalk allowed.
- Patio propane heaters are not allowed under the Pavilion.
- Candles are allowed inside mason jars or similar windbreak containers.
- No smoking inside the Pavilion.
- No campfires are allowed at this time. A firepit may be constructed in the future.
- Please keep children out of the round Fountain base at the entrance (under construction) and out of all flower beds.
- No pets are allowed, except service animals on a leash.
- A Banquet Permit from the state is required if admission is charged and alcohol is served, or BYOB. It is not necessary for private events with no admission fee. http://liq.wa.gov/licensing/banquet-permits
